Job Title
Events and Drives Specialist
Northern Virginia Family Service
Oakton, VA
Listing Start Date
Listing End Date
Position Summary
The Events & Drives Specialist is responsible for managing the execution of NVFS’ development efforts, including the Road to Independence Gala silent auction, Bowl-a-thon, Back to School, Operation Turkey and Gifting for Families Drives. Activities include recruitment of sponsors, attendees and in-kind contributions, marketing, logistics, and administration and the responsibility to raise budgeted revenue for assigned drives and events. All NVFS employees are expected to demonstrate the organizational values and sensitivity to the diversity of the organization’s client base. Essential Job Duties: In-Kind Drives and Events Management: Serve as lead for execution of Back-To-School, Operation Turkey and Gifting for Families in-kind drives. Coordinate and/or support agency events as assigned, including, but not limited to, Bowl-a-thon and SERVE-It-Up. Identify and contact prospects who will provide sponsorships and monetary and in-kind donations for various drives and events. Initiate the development and production of drives and events-related promotional collateral, including marketing materials, sponsorship forms, programs, etc. Collaborate with volunteer engagement staff to identify roles and numbers of volunteers needed for successful execution of activities. Provide in a timely manner all events-related monetary and in-kind donations information to the Donor Database Administrator for accurate recording. Track drive and event expenses and outcomes. Respond to external inquiries regarding in-kind donations and drives. Serve as department lead for responding to program department in-kind requests. Gala Auction Management: Support volunteer work of Auction Committee, ensuring solicitation and securement are executed in timely manner. Prepare and execute mass solicitation mailing for silent auction items for annual Road to Independence Gala. Conduct follow up via email and phone as necessary. Ensure accurate and timely entry of auction donations into Greater Giving. Develop and produce auction-related promotional materials from Greater Giving. Oversee all activity related to mobile bidding pre and post Gala and manage guest check-out the night of the event. Track and analyze Gala auction data to determine effectiveness and make recommendations to maximize results. Track Gala auction expenses. Acknowledge silent auction donations. Department Support: Conduct confidential donor and/or prospect research for new funding sources, using approved methods and public sources of information. Represent the agency as a member of community events and initiatives as applicable. Maintain files in accordance with department requirements and NVFS guidelines. Maintain current level of knowledge of Agency programs and events. Qualification and Additional Requirements: Bachelor’s degree from an accredited college or university. At least two (2) years related experience in community outreach, fundraising and/or events. Proficiency in Microsoft Office Suite; strong Excel skills required. Experience with data entry and website content editing preferred. May be called upon to work beyond normal working hours; occasional evening and weekend hours will be required. Successful completion of background checks required upon hire. This description is intended to describe the essential job functions and requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities, and requirements of a person so classified. Northern Virginia Family Service is an Equal Opportunity Employer and E-Verify participant.
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