The Data & Technical Assistance Specialist will play a key role in ensuring the integrity of the department’s public funding, providing administrative and technical support with being able to assist with proposal preparation and processing, award administration and related processes. This includes supporting submission of federal, state and local grants, tracking program grant proposals and timely submission of grant applications, establishing reporting schedule and processes, and ensuring programs meet all required reporting benchmarks and contract requirements.
The Data Specialist will primarily be responsible for running reports and analyzing data, providing technical support and training users on new MS Windows and Office applications, and proper agency computer and network usage as it relates to new innovative multidisciplinary team within Homeless Services. To be successful in this role, you should have a good eye for detail, expert knowledge of data storage systems, and a meticulous approach to information verification.
Essential Job Duties: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with known disabilities to perform the essential functions.
Grants & Reporting:
Manage tracking and reporting process of funders through the development and maintenance of grant application and reporting calendars, funder revenue spreadsheets, and a contract management database.
Track grant goals and benchmarks, prepare regular reports on progress, systematically analyze awarded grants to produce required monthly/quarterly/annual reports, and collect feedback regarding non-awarded grants for continuous fund development analysis.
Collect and analyze data from relevant programs to ensure compliance and meeting of benchmarks.
Provide support in identifying key funding opportunities for the multi-disciplinary team, advise program management on funder guidelines and application requirements to assess best-fit between funder and Agency.
Manage the preparation of proposals and ensure submission of high-quality grant applications.
Identify key funding opportunities, advise program management on funder guidelines and application requirements to assess best-fit between funder and Agency.
Consult and advise key management and program personnel on developing strong content and strategies for submission of high-quality grants; includes writing and editing of applications.
Oversee the maintenance of grant files in accordance with program requirements and NVFS guidelines and ensure appropriate access to grant files.
Researching new funding opportunities via local, state and federal government
Coordinate grant strategies and priorities with Supervisor and provide regular updates.
Cultivate and maintain strong collaborative working relationships with management, program staff, and contract managers.
Coordinate with program staff to review grant applications and funded grant reporting requirements.
Act as a liaison for contract requirements that pertain to communications and reporting requirements of grant awards.
Provide training and/or basic technical assistance to users on any applications (Word, Excel, Outlook, Access, etc.).
Respond to and diagnose problems through discussions with users using problem recognition, research, isolation and resolution steps; collaborate with clients and colleagues to diagnose and resolve problems.
Provide instruction to all users on basic operations to access the system; generate, share and store data and files; send and receive email; and access the Internet.
Participate in regular supervision with supervisor and provide regular updates.
Remain current on knowledge of standards and other program-related information.
Enter data for record keeping and reporting to meet relevant guidelines.
Qualification Requirements: An individual may obtain skills through a variety of professional, personal, educational, and volunteer experiences. The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform essential job duties.
Bachelor’s degree preferred.
Two (2) years related work experience in data administration and providing technical assistance preferred.
Strong data collection and analysis skills; experience creating and delivering reports preferred.
Demonstrated ability to work in multiple data management systems (i.e., HMIS, Apricot, etc.) and maintain close attention to detail and accuracy.
Advanced proficiency in use of technological tools including laptops/computers, email, phones, and internet, virtual meeting and learning platforms. Proficiency in Microsoft Office Suite required.
Ability to work collaboratively across functions, programs, and departments.
Oral and written fluency in English required. Additional language skills always welcome.
Must be able to demonstrate and live the organizational values of Communication, Integrity, Respect, Collaboration, and Accountability.
At Northern Virginia Family Service (NVFS), we value the diversity of backgrounds, experience, perspectives, and skillsets that we collectively provide to our community, clients and coworkers. We celebrate and thrive on our differences and welcome everyone’s unique contributions. NVFS is committed to advancing equity, embracing diversity, and promoting inclusion and is an equal opportunity employer. NVFS is an E-Verify participant and drug-free workplace.
NVFS values diversity in our workforce. We strongly encourage all interested individuals to apply, including people of color, all genders and gender identities, people of all abilities, LGBTQ+ individuals, other members of marginalized communities, veterans and national service alumni.